Room Request

Instructions

  1. Check our church management software, Seraphim, for scheduled events to find any potential conflicts with your request.
  2. Complete and submit your request at least 10 days prior to your event. The form is located on the Room Request Form tab (above).

Note:

  • Kitchens at the schools are not automatically included when the use of a cafeteria or gym is requested. If meals are to be prepared or any kitchen use is anticipated, you must contact the facilities department.
  • Any requests for media equipment (excluding equipment located in the requested room) must be made to the appropriate individuals:
    • Audio, North campus: Brent Dye
    • Video, North campus: Jonnie Barlow
    • Computers / projectors: Bryan Barlitt
  • Booking of the Worship Center Auditorium only reserves the room itself. If you require media assistance, contact the appropriate staff member(s) above.
  • The use of the sound, theater lights, and/or projectors in the Administration Center Auditorium will result in a $30 AV equipment fee.
  • If a change or cancellation of your reservation becomes necessary, please notify Dick Barry immediately.

Room Request Form

Event Information

Event Name

Dates & Times


Event Repetition

To select multiple items, press the CRTL or COMMAND key while clicking on a room.

Repeating Weeks

Repeating Days

Repeating Months


Room Selection

Asterisks (*) indicate limited use. To select multiple rooms, press the CRTL or COMMAND key while clicking on a room.

 


Requester Information

Requester Name

Responsible Party

Responsible Party's Email

Responsible Party's Phone

Department


Event Details

Event Category

Approximate Attendance

Description

Equipment / Food

Food Provider Name

Food Provider Phone

Please note: setup and cleanup are the responsibility of the party host(s).


Equipment

2×4' Tables

4×8' Tables

60" Round Tables

Folding Chairs

Red Plastic Chairs

Soft Cushion Chairs

Special Instructions


Terms of Agreement

By clicking “submit,” I agree to the following terms regarding the use of the Grace Polaris Church / WCS facilities:

  1. An adult sponsor (preferably a staff member of Worthington Christian Schools or Grace Polaris Church) will be present the entire time the facilities are being used. In case of damage or loss to the facilities, the sponsor is responsible to see that reimbursement or reparation is made to the school or church.
  2. No smoking or drinking of alcoholic beverages will be permitted in facilities.
  3. The facility will be left in the same (if not better) condition in which it was found. This includes:
    • Furniture in the proper place.
    • Litter cleaned up.
    • If locker room are used, they will be left clean and mopped dry.
    • If Grace Polaris Church and/or WCS kitchen is used, it will be cleaned before the supervisor of the group leaves the church. Dishes, leftover food, etc., will be removed from the kitchen. I understand that the church is not responsible for these items.